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Privacy Policy

Presco Freight LLC privacy policy

The purpose of the privacy policy is to provide the natural person - the data subject - with information about the purpose of personal data processing, the legal basis, scope of processing, protection and processing period during data acquisition and when processing the data subject's personal data.

I. Controller and its contact information

1. Controller of personal data processing, regarding seminar/event visitors; clients; website visitors, as well as candidates for vacancies, who have submitted an application is Presco Freight LLC, unified registration No. 41503038764, legal address: Garā iela 2, Stopiņu district, Dreiliņi, LV - 2130, Latvia (hereinafter - the Company).

2. The company's contact information in matters related to the processing of personal data, including information on possible data protection violations, is it@presco.lv

3. Using this contact information or contacting the Company's legal address, you can ask questions about the processing of personal data. A request for the exercise of one's rights can be submitted in accordance with clause 24.

II. General terms

4. Personal data is any information about an identified or identifiable natural person.

5. The privacy policy is applied to ensure the protection of privacy and personal data in relation to for the following groups (hereinafter referred to as Clients):

5.1. for natural persons – candidates (applicants);

5.2. seminar/event visitors;

5.3. For the company's customers (including potential, former and existing);

5.4. For visitors to the website maintained by the company.

6. The company takes care of Customer privacy and personal data protection, respects the Customer's right to the legality of personal data processing in accordance with the applicable legislation - the Law on the Processing of Personal Data, Regulation 2016/679 of the European Parliament and the Council of April 27, 2016 on the protection of natural persons regarding the processing of personal data and the free circulation of such data (hereinafter - the Regulation) and other applicable laws in the field of privacy and data processing.

7. The privacy policy applies to data processing regardless of the form and/or medium in which the Customer provides personal data (in person, on the Company's website, in paper format or by telephone).

III. Purpose of personal data processing

8. The company processes personal data for the following purposes -

8.1. To provide services:

8.1.1. To identify the representative of the client (legal entity);

8.1.2. for the preparation and conclusion of the contract;

8.1.3. for the delivery of services (fulfillment of contractual obligations);

8.1.4. for the development of new services;

8.1.5. for consideration of objections or claims;

8.1.6. for settlement administration;

8.1.7. for debt recovery and collection;

8.1.8. for website maintenance and performance improvement.

8.2. For business planning and analytics;

8.3. For customer safety, protection of company property;

8.4. To ensure the conduct of the recruitment competition and to ensure your legal interests, as far as they are related to recruitment:

8.4.1. to evaluate the candidate's compliance with the Company's requirements for the specified vacancy;

8.4.2. to conclude a contract with a candidate who meets the Company's requirements;

8.4.3. to bring, enforce and defend the Company's legal claims.

8.5. For the legitimate purposes of the company:

8.5.1. to carry out commercial activities;

8.5.2. verify the identity of the Client (legal entity representative or authorized person, natural person) before purchasing services;

8.5.3. ensure fulfillment of contractual obligations;

8.5.4. save Customer applications and submissions regarding the provision of services;

8.5.5. segment the customer database for more efficient provision of services;

8.5.6. design and develop services;

8.5.7. send other reports on the progress of contract execution and events relevant to the execution of the contract, such as also conduct customer surveys about services;

8.5.9. prevent fraudulent activities against the company;

8.5.10. provide corporate governance, financial and business accounting and analytics;

8.5.11. ensure efficient company management processes;

8.5.12. ensure and improve the quality of services;

8.5.13. administer payments;

8.5.14. conduct video surveillance for business security;

8.5.15. to inform the public about their activities.

9. The company may process candidates' personal data for recruitment purposes for the specific vacancy to which the candidate applies or for future recruitment, if the candidate has agreed to this.

IV. Legal basis for personal data processing

10. The legal basis of the company's personal data processing for the following personal data processing purposes:

10.1. Provision of services:

Clause 1 of Article 6 of the Regulation:

• subparagraph b) (the processing is necessary for the performance of a contract to which the data subject is a contracting party or for the performance of measures at the request of the data subject before the conclusion of the contract),

• Clause c) (the processing is necessary to fulfill a legal obligation attributable to the controller) and

• Subsection f) (processing is necessary to meet the legitimate interests of the controller).

10.2. Business Planning and Analytics: Regulations Article 6, Clause 1, subparagraph f) (processing is necessary for the legitimate interests of the controller).

10.3. For the safety of customers, protection of the company's property: Subparagraph f) of Article 6, Clause 1 of the Regulation (processing is necessary to respect the legitimate interests of the controller).

10.4. For the recruitment competition:

Clause 1 of Article 6 of the Regulation:

• subparagraph a) (the data subject has given his consent to the processing of his personal data for one or more specific purposes),

• Clause c) (the processing is necessary to fulfill a legal obligation attributable to the controller) and

• subsection f) (processing is necessary to meet the legitimate interests of the controller); Articles 33, 35, 38 of the Labor Law.

10.5. The legal (legitimate) interests of the company: Article 6, Clause 1 of the General Data Protection Regulation subsection f) (processing is necessary for the legitimate interests of the controller).

V. Processing of personal data

11. The company processes the Customer's data using the capabilities of modern technologies, taking into account existing ones privacy risks and the Company's available organizational, financial and technical resources.

12. The Company can make automated decisions regarding the Customer. Customer for such Company activities are informed separately in accordance with regulatory enactments.

13. Making automated decisions that create legal consequences for the Client (for example, the Client's application approval or rejection), can only be done after the conclusion of the contract between the Company and the Customer or in the course of execution, or based on the Client's explicit consent.

VI. Protection of personal data

14. The company protects the Customer's data using modern technological capabilities, taking into account existing ones privacy risks and the Company's reasonably available organizational, financial and technical resources, including using the following security measures.

14.1. Firewalls;

14.2. Intrusion protection and detection programs;

14.3. Other protective measures according to the current possibilities of technical development.

VII. Categories of recipients of personal data

15. The company does not disclose to third parties the Customer's personal data or any information obtained during the provision of services and during the term of the contract, including information about the services received, with the exception of:

15.1. in accordance with the clear and unequivocal consent of the Client;

15.2. to persons provided for in external regulatory acts upon their justified request, in accordance with the procedures and to the extent specified in external regulatory acts;

15.3. in cases determined by external regulatory acts, for the protection of the Company's legitimate interests, for example, when applying to the court or other state institutions against a person who has offended the Company legitimate interests.

VIII. Transfer of personal data

16. The Company does not transfer Personal Data to third parties, except to the extent necessary for the reasonable implementation of commercial activities, ensuring that the relevant third parties maintain the confidentiality of Personal Data and provide appropriate protection.

17. The Company is entitled to transfer Personal Data to the Company's suppliers, subcontractors, strategic partners and others who assist the Company and its customers in conducting commercial activities in order to implement the relevant cooperation. However, in such cases, the Company requires from the recipients of the data a commitment to use the information received only for the purposes for which the data was transferred and in accordance with the requirements of the applicable regulatory acts.

IX. Access to personal data by third country entities

18. The company does not transfer personal data to third countries (outside the European Union and the European Economic Area).

X. Duration of storage of personal data

19. The company stores and processes the Customer's personal data as long as at least one of the following criteria exists:

19.1. only as long as the contract concluded with the Client is valid or the service is provided to the Client;

19.2. the data is necessary for the purpose for which it was collected;

19.3. while the Client's application is fully considered and/or fulfilled;

19.4. as long as the Company or the Client can realize their legitimate interests (for example, submit objections or bring a lawsuit);

19.5. while the Company has a legal obligation to store the data;

19.6. while the Customer's consent to the relevant personal data processing is valid, if there is no other legal basis for data processing.

20. After the conditions mentioned in point 19 end, the Customer's personal data is deleted. Audit records are kept for at least one year from the date they were taken.

21. The company stores and processes the personal data submitted by the applicant for 6 (six) calendar months after the end of the selection or while the applicant's consent to the relevant personal data processing is valid, if there is no other legal basis for data processing, and after this period the personal data is deleted.

XI. Access to personal data and other Customer rights

22. The client has the right to receive the information specified in the regulatory acts in connection with the processing of his data.

23. In accordance with the laws and regulations, the Customer also has the right to request the Company to access his personal data, as well as to request the Company to perform to addition, correction or deletion, or restriction of processing in relation to the Customer, or the right to object to processing (including the processing of personal data based on the legitimate interests of the Company), as well as the right to data portability. These rights are enforceable to the extent that data processing does not result from the Company's obligations, which are imposed by the current regulatory enactments, and which are carried out in the public interest.

24. The customer can submit a request for the exercise of his rights in the following way.

24.1. in writing at the Company's office at Garā iela 2, Stopiņu district, Dreiliņi, LV - 2130, Latvia or using the postal service;

24.2. in the form of electronic mail, signing with a secure electronic signature and sending to the e-mail address: it@presco.lv

25. Upon receiving the Customer's request for the exercise of his rights, the Company verifies the Customer's identity, evaluates the request and fulfills it in accordance with regulatory enactments.

26. The Company's response to the Customer is sent by mail to the contact address specified by the Customer in a registered letter or to an e-mail with a secure electronic signature (if the application has been submitted with a secure electronic signature), if possible taking into account the method of receiving the response specified by the Customer.

27. The company ensures compliance with data processing and protection requirements in accordance with regulatory enactments and, in the event of objections from the Client, takes appropriate actions to resolve the objection. However, if this fails, the Client has the right to appeal to the Data State Inspectorate.

28. The customer has the right to receive one copy of his personal data processed by the Company free of charge.

29. The receipt and/or use of the information referred to in Clause 28 of this document may be restricted in order to prevent adverse effects on the rights and freedoms of other persons (including the Company's employees).

30. The Company undertakes to ensure the correctness of Personal Data and relies on its customers, suppliers and other third parties who transfer Personal Data to ensure the completeness and correctness of the transferred Personal Data.

XII. The customer's consent to data processing and the right to withdraw it

31. The customer gives his consent to the processing of personal data, the legal basis of which is consent (for example, receiving commercial notifications, analyzing personal data, receiving loyalty cards) in writing in person at the Company's office, on the Company's website and mobile apps or in another place where marketing activities are organized.

32. The customer has the right to withdraw the consent given for data processing at any time in the same way as it was given and/or according to the procedure specified in clause 24. In this case, further data processing based on the previously given consent for the specific purpose will not be carried out in the future.

33. Withdrawal of consent does not affect data processing carried out at the time when the Client's consent was in force.

34. Withdrawal of consent cannot stop data processing carried out on the basis of other legal bases.

XIII. Commercial announcements

35. The Company carries out communications about commercial announcements about the Company's and/or third-party services and other announcements not directly related to the provision of contracted services (e.g. customer surveys) in accordance with external regulatory acts or in accordance with the Customer's consent.

36. The customer gives his consent to receive commercial communications from the Company and/or its cooperation partners in writing in person at the Company's office, on the Company's website and mobile apps or in another place where the Company organizes marketing activities.

37. The consent given by the client to receive commercial notifications is valid until it is withdrawn (also after the termination of the service contract). The Customer may opt out of receiving further commercial communications at any time in any of the following ways:

37.1. by sending an e-mail to the address: it@presco.lv

37.2. by submitting a written application to the Company's office;

37.3. using the automated option provided in the commercial communication to opt out of receiving further communications by clicking on the opt-out link in the relevant commercial communication (e-post) at the end.

38. The Company stops sending commercial communications as soon as the Customer's request is processed. The processing of the request depends on technological possibilities, which can be up to three days.

39. By expressing his opinion in surveys and leaving his contact information (e-mail, phone), the Customer agrees that the Company can contact him using the provided contact information in connection with the evaluation provided by the Customer.

XIV. Photography and filming

40. Customers (seminar and event visitors) are informed that in some cases, when the Company's work is reflected in the mass media or the Company's information media (the Company's website), photos or video recordings of visitors to the Company's event may be processed, and the legal basis for such data processing is the legitimate to respect the interests, except when the interests of the data subject or the fundamental rights and fundamental freedoms that require the protection of personal data are more important than such interests, especially ifthe data subject is a child.

41. Before the relevant event, the company informs the participants of the event about the planned processing of personal data in accordance with the requirements of Article 13 of the Regulation, placing information about the processing of personal data in the invitations and before entering the venue.

XV. Website visits and cookie processing

42. Cookies can be used on the company website in the following ways.

42.1. Cookies are files that websites place on users' computers to recognize the user and make it easier for them to use the website. Internet browsers can be configured to alert you the customer about the use of cookies and allows to choose whether the customer agrees to accept them. Refusing to accept cookies will not prohibit the customer from using the website, but may limit the customer's ability to use the website possibilities of using the website;

42.2. The company's website may contain links to third-party websites that have their own terms of use and personal data protection, the completeness of which the company is not responsible for.

XVI. Different rules

43. The Company has the right to make changes and additions to the Privacy Policy, as well as make it available to the Client, post it on the Company's website.

44. The company keeps the previous editions of the Privacy Policy and they are available on the website.